Petrobras faced a strategic challenge: managing complex operational decision-making in an environment where critical discussions, agreements, and action items from meetings were not consistently captured, structured, or traceable across the organization. No existing market solution was capable of addressing this need within the scale, rigor, and operational complexity of offshore oil platforms.

In highly regulated and mission-critical contexts, such as offshore operations, meetings are not merely conversations. They are decision points that directly impact safety, timelines, compliance, and operational efficiency. The lack of a unified, reliable way to register, track, and operationalize meeting outcomes created gaps between discussion and execution, increasing risk and reducing accountability.

Addressing this challenge required an extensive discovery phase grounded in deep user research. Structured interviews were conducted across all organizational levels, from executive leadership to frontline operational teams, to fully understand workflows, constraints, governance requirements, and how decisions made in meetings translated into operational actions.

There was a clear need for a robust, enterprise-grade platform capable of formalizing meeting records, decisions, and follow-ups while integrating seamlessly with existing planning and governance structures, including Oracle Primavera. The platform needed to support scale, auditability, and operational discipline across multiple offshore units.

Ultimately, the need was to establish a new digital foundation for decision traceability, operational alignment, and execution governance, capable of scaling across Petrobras’ offshore operations and setting a new standard for operational efficiency and user experience.